A media library for marketing files

Where marketing files usually end up

In most small businesses, photos live in WhatsApp chats, the owner's phone, an old laptop and a cloud drive nobody has opened in months. The logo exists in four versions, two of them blurry. When a post is due, someone grabs whatever they find, and nobody remembers whether the photographer's licence covered ads or whether the customer in the picture agreed to be shown.

What the library keeps track of

• Folders and tags, so you can file by product range, season, location or client.
• Versions, so the original photo and every edited copy stay together.
• Duplicate detection, which warns you when the same file is uploaded twice.
• Rights status for each image: owned, client supplied, licensed, AI generated or unknown.
• Licence expiry date, for stock and photographer images with time limits.
• Consent from people shown, so you know who agreed to appear.

A folder plan you can set up in an evening

• Brand: current logos, colour swatches, signboard photos.
• Products: one folder per range, with the phone original and studio versions.
• Place and people: shop, team and event photos, each with consent noted.
• Seasonal: festival and occasion images you reuse each year.
• AI made: generated graphics and featured images.
• Use tags for things that cut across folders, such as "Diwali", "bestseller" or "Mohali branch".

How rights checks protect your public pages

Your landing pages are public and stay up for months, so a wrong image there causes more damage than a forgotten post. Images whose rights are marked unknown, or whose licence has passed its expiry date, are flagged in the library and cannot be placed on public landing pages. To use one, find the proof, update its record, or replace it with an image you own.

Naming habits that make search easy

Rename files before upload so a name says what is in them, for example "kaju-katli-box-500g-front" instead of "IMG_4821". Add the season or year to seasonal images. Pick one person to tidy the library once a month: merge duplicates, archive old offers and fill in missing rights details. Ten minutes a month keeps it useful.

For agencies managing many clients

Each client's files are kept separate on the server, and agency staff see only the clients they are assigned to. Mark photos sent by a client as client supplied, so it is clear who vouched for them. When a client leaves, their files stay with their account rather than mixed into yours.

How the library connects to the rest of the app

Images made in the Creative Studio, such as product photos, social graphics, blog featured images and ad images, are saved to the library automatically and marked as AI generated. When you build a post, blog or landing page, you pick images from the same place, so the rights record travels with the file.